Are you facing problems while writing a letter whether it is formal or informal? Don’t take tension we will guide you in letter writing. The correct way to write a letter consists of correct grammar use, sentence structure and language with a good understanding of vocabulary. An error-free and best way to write a letter can make you a King of letter writing.
A joining letter is one of the most common letters that is provided by companies to the candidates they want to hire. Hence, it plays an important part in people’s life who want to get accepted for jobs. Now, let’s dive into this blog! That will help you in knowing about the letter-writing process.
For Studying Abroad, Check it: How to Write Your Study Abroad Essay Stand Out from the Crowd?
The topics we have covered for letter writing are:-
1. What is letter writing?
2. Types of letters
- Formal Letter
- Informal Letter
3. Types of Letters Other than Formal and Informal Letters
4. Step-By-Step Guide to Write a Letter
5. Examples of Letter Writing
What is Letter Writing?
Letter Writing has been following from the past generations. It is a way of communication that you can do by getting it printed on paper or also by writing it by hand. But nowadays, it has become easier for people, they are using email, SMS( SMS full form ) and many more ways of communication rather than writing letters by hand. Moreover, there are many formal letters such as a recommendation letter for study abroad , a cover letter and joining letter for a job and many more.
Types of letters
Basically, the main letters are of 2 types that are formal and informal letters. So, let’s discuss them in detail.
1) Formal Letters
A note to remember! While writing a business letter or formal letter you should focus on that it should be written in a proper format. And also only the necessary information should be included in the letter. The language that is used in formal letters sounds professional. Respected, Regards are some of the words that get used in writing formal letters.
2) Informal Letters
Informal letters are letters that are sent to family members and friends. They get sounded very friendly. Moreover, you can write some of these things in letters such as telling about your day and some of the impulsive thoughts. It is much easier to write than the formal letters. For writing informal letters you don’t have to think twice. But you should keep in mind that you can not just put random thoughts.
Types of Letters Other than Formal and Informal Letters
Above we have already discussed formal and informal letters, there are more types of letters that are different from formal and informal letters. Some of the types we have discussed below.
The other types are:-
1. Social Letter
A social letter is a private note sent in honour of a noteworthy occasion. This comprises letters of invitation, congratulations, sympathy, etc.
2. Circular Letter
A circular letter informs a vast audience of information. To advise a large group of a change of address, a change in management, the retirement of a partner, etc., the letter is distributed.
3. Business Letter
A business letter is for the business purposes such as complaints, orders, etc. The format of this letter has a proper structure and is also written in formal language.
4. Employment Letter
The employment letter is basically for getting employment in the companies. This letter has letters like joining letters, offer letters, promotion letters and many more.
5. Official Letter
An official letter for the branches, and offices that informs about the official announcements or the informations are shared through it.
Step-By-Step Guide to Write a Letter
1. Heading: In the upper right corner, type your address (the address of the sender).
2. Date: Type the date immediately after your address.
3. Address of the Recipient: The recipient’s address should be written on the left side after a few lines.
4. Salutation: Start off by addressing the recipient with a kind salutation like “Respected [Recipient’s Name]” or “Hello [Recipient’s Name],”
5. Introduction: Introduce yourself and the reason you are writing the letter in the opening paragraph.
6. Body: Give a thorough explanation of the letter’s purpose in a few paragraphs. For clarity, split your points into distinct paragraphs.
7. Closing: A closing phrase like “Sincerely,” “Best regards,” or “Yours truly,” followed by your name, should be used to sign off on the correspondence.
8. Signature: Leave some space between your signature and your complete name after the concluding statement. Sign your name there if the letter is written by hand.
9. Postscript (optional): Place a “P.S.” after your signature if you want to make one more point.
10. Proofreading: Check for mistakes in spelling, grammar, and punctuation before sending the mail.
11. Attachments: You can make a column for the enclosure. Hence, the enclosure is made for the attachments or documents in which you write that you have attached the things with the letter.
Examples of Letter Writing
Write a Letter to the Editor
| Hindustan Times House, 18-20, Kasturba Gandhi Marg New Delhi – 110001, India 23 August 2023 To The Editor-in-Chief, Hindustan Times New Delhi – 110001, India Subject – Our locality is plagued by potholes Dear Sir Respectfully. Due to potholes in our roads, we are experiencing a lot of difficulties in our area. The monsoon season began a few days ago and is causing more problems. Driving on the roads and having potholes can cause people to get hurt, especially children who play outside. Pedestrians have found it quite difficult to cross the road. By using your newspaper, I wish to draw the attention of the appropriate authorities. We’re hoping you can help us gain their attention so we can get this resolved as quickly as we can. Thanking You, Yours Sincerely. Name & Signature |
Write a Letter to a Friend inviting them to your Birthday
| Ananya Sharma 227, Ganga Nagar Near Sai Hospital Delhi- 270008 Date- 23 August 2023 36/5 Vidya Nagar Opposite Avenue Public School Bihar- 459001 Dear Nidhi, I hope this letter finds you on good terms. It’s been a while since our last meeting, and I thought it was about time to meet again. At our earlier meeting, we enjoyed so much. Reminding me of it puts a smile on my face. Having a friend like you makes me feel blessed. As you know my birthday is coming and I want my loved ones with me on my special day. Hoping everything is okay. Give my regards to my uncle and aunt and love to Khushi. Be here with me so, that we can enjoy time with each other and I am also waiting for your reply. Best regards, Ananya |
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FAQs
What are the major types of letters?
There are three major types of letters that are:-
1) Informal Letter
2) Formal Letter
3) And lastly the Semi-Formal Letter
What is the format of letter writing?
The correct format of letter writing is:
1) Heading: Date and your address
2) Address: Name of the recipient and address
3) Salutation: Greeting that should be followed with a colon
4) Body: Main part
5) Closing: Goodbye along with a comma
6) Signature: You should sign between the goodbye and your name
Name some of the types of formal letters.
Some of the types of formal letters are:-
1) Order Letter
2) Enquiry Letter
3) Promotion Letter
4) Sales Letter
What are the things to keep in mind when writing a letter?
1) First, Identify who is your audience
2) Then Organise the letter that can meet up your audience’s needs.
3) Starting should be with the main message
4) Right tone should be used
5) Also, Grammatical mistakes should be avoided
